Abstract Submission 2019

The deadline has now passed and we are no longer accepting abstracts.

 

Deadline for submission was extended to Monday 4th February 2019 at 17:00 GMT

Please read these guidelines carefully before submitting your abstract (at the bottom of the page).

1. Type of Submission:

Oral/poster, Poster, Case Report or Video

2. Subject categories:

  • NEC/intestinal Failure
  • Lower GI
  • Upper GI
  • Oncology
  • Urology
  • Thoracic
  • Hepatobiliary
  • Basic Science
  • Trauma
  • Global Paediatric Surgery
  • General/miscellaneous

3. Preparation for submission:

  • All abstracts should be submitted using the on-line portal
  • The official language is English
  • Abstracts should not contain anything which will indicate the names of authors, affiliated institutions or cities within the title or the body of the abstract. Abstracts with any identifiers will be rejected.
  • Titles should be capitalised
  • All abstracts (oral, poster, video or case reports) must be a maximum of 300 words,  including any figures
  • You may insert ONE table or ONE figure in your abstract. Abstracts with more than one table or figure will be rejected.  Please make it clear in the main body of the text where you are referring to the Figure or table. Remember that the abstracts will ultimately be printed in the abstract book, which is A5 format.  The text plus Table/Figure will be printed on a single A5 sheet, so if a Figure has many multiple sections (eg more than 4) or a Table is too complex, it will be too small in the printed version.  As a guide, text should be 10pt font or larger to be clearly legible.

4. Oral/poster presentations

  • Must be presented under four subtitles:
    • (a) Aim of the Study,
    • (b) Method,
    • (c) Results,
    • (d) Conclusion
  • Results must include data.  p values without data are not sufficient
  • Please ensure that you have selected the appropriate subject category

5. Video presentations (surgical technique)

  • Videos must be provided in one of the following file formats: AVI, MOV, WMV, FLV, or MP4
  • Videos should be a maximum play length of 5 minutes and be self-explanatory, either with subtitles or voice over in English
  • Videos should not contain any patient identifiers.  It is the author’s responsibility to ensure the video is filmed with the consent of the subject for presentation at the meeting
  • Videos must be accompanied by an abstract under subtitles: (a) Aims of technique, (b) Patient population intended, (c) Outcome data
  • Please ensure that you have selected the appropriate subject category

6. Case reports

  • Abstracts should be submitted under the following subtitles: (a) Clinical History, (b) Purpose of presenting the case, (c) Main Learning points
  • Please ensure that you have selected the appropriate subject category

7. Submission process

  • Register as a user through the online portal
  • You may use the same login identity to submit more than one abstract
    If you wish to make any changes to an existing submission, you may do this by logging in the following the instructions.  Changes are accepted up to the deadline.  Do not resubmit multiple versions of the same abstract.
  • In submitting an abstract, you are making a commitment to present the abstract at Congress.  If the abstract has been accepted and the author subsequently withdraws the paper, the senior author will be banned from submitting abstracts for Congress for one year.
  • You must provide the name of the presenting author.  If submitting author is unable to present on the day, an alternative presenter must be notified to the BAPS office at least ONE WEEK PRIOR TO CONGRESS if possible

8. Rules for content and submission to other meetings

  • Abstracts submitted should be original data and should not have been previously accepted for publication, published (paper or electronic) or presented at a national or international meeting prior to the commencement of the BAPS Congress.
  • Abstracts may NOT be submitted to BAPS if also submitted to the following meetings:
    • American Academy of Pediatrics (Surgical Section)
    • American Pediatric Surgical Association (APSA)
    • European Paediatric Surgeon’s Association (EUPSA)
    • International Pediatric Endoscopy Group (IPEG)
    • Canadian Association of Pediatric Surgeons (CAPS)
    • Pacific Association of Pediatric Surgeons (PAPS)
    • International Symposium on Pediatric Surgical Research (ISPSR)
    • Asian Association of Pediatric Surgeons (AAPS)
    • World Federation of Associations of Pediatric Surgeons (WOFAPS)
    • American College of Surgeons (Surgical Forum)
    • European Society for Paediatric Urology (ESPU)
    • Colorectal Club
    • American Urological Association (Pediatrics Section)
  • If submission to the above meetings is not declared, the abstract will be rejected and the senior author of the paper will be banned from submitting further abstracts to BAPS Congress for 2 years.  The BAPS Programme Committee reserves the right to inform other meeting organisers if simultaneous submissions are discovered.
  • If abstracts have been presented at a meeting other than those listed above, the MUST be declared and the Programme Committee will make a decision if acceptable for presentation at Congress
  • It is expected that the results section of the abstracts represents original data by the authors, or a clearly stated systematic review/meta-analysis of the literature.  BAPS considers plagiarism to be a serious breach of professional standards and authors found to have plagiarised the work of others can expect a ban and a report to their employing organisation.

9. Ethics

A statement regarding ethical approval (including approval number where applicable) must be included in all abstracts involving animal or human studies.

10. Scoring

The scoring criteria for abstracts submitted for oral/poster presentation are as follows:

Relevance to Paediatric Surgery 0-3
Originality 0-3
Aim and/or Hypothesis (achievable, testable) 0-5
Methodology (soundness) 0-5
Results (quality, presentation) 0-5
Conclusions (supported by data, valid) 0-5
Total:  0-26

For Case reports and Videos the following scoring will apply:

Relevance to Paediatric Surgery 0-3
Originality 0-3
Results/Conclusions 0-5
Total  0-11

The scoring criteria for videos are as follows:

Originality 0-5
Scientific Value 0-5
Clinical Value 0-5
Quality of presentation 0-5
Overall Impression 0-5
Total  0-25

11. Criteria for rejection

  • Material already published prior to the commencement of BAPS
  • Material presented at an international meeting prior to the commencement of BAPS (see above for details)
  • Study not ethical
  • Word count exceeding 300 words
  • Authors and/or institution name reported in the text

12. Publication in the Congress edition of the Journal of Pediatric Surgery

The Journal of Paediatric Surgery will normally have first choice for publication for those abstracts which have been presented orally or as posters at the Congress (not case reports).  Authors of accepted abstracts will be invited to submit manuscripts electronically for consideration by the Publications Committee.  Complete instructions for authors will be sent out with accepted abstracts with a submission deadline of 1st June 2019.  A final decision will be made on acceptance/rejection during the Congress.  All manuscripts which are accepted will be published in the BAPS Congress issue of the Journal the following year.  Manuscripts will only be considered on the basis that they are original and not under consideration elsewhere.

13. Prize session BAPS

There are two BAPS prizes awarded for oral presentations.  The Peter Paul Rickham Prize has been endowed by on the BAPS’ eminent founding surgeons, Peter Paul Rickham and it has been awarded since 1994 and is research/basic science based.  The President’s Prize is clinically based and has been awarded since 2013.  You may enter any paper for the prize session but it must be presented by a trainee.  Papers for the PPR and the President’s Prize are selected on the basis that they are the highest scoring papers submitted to the Congress.  The marking criteria are the same as that for other papers.  The judging criteria when the papers are presented are:

Originality 0-5
Scientific Value 0-5
Clinical Value 0-5
Quality of presentation 0-5
Overall impression 0-5

14. Trainees free paper session

The trainee free paper session is open for a select number of presentations by trainees on a topic relevant to paediatric surgery, trainees or training.  These must be presented by a trainee during the session which forms part of the trainees programme on Wednesday 3rd July 2019.  If you are a trainee submitting to the main congress and your abstract is not selected, it will be considered for the trainee free paper session with the exclusive submissions in an independent marking process that will include an assessment of relevance to trainees/training.